NEXTGEN
ERP
COUNTDOWN TO WAVE 1
GO-lIVE
the why
welcome to wave 1
What are we doing?
Our mission is to implement best practices in both our business and manufacturing processes by using a modern erp.
Why are we doing it?
this will allow us to drive efficiencies and deliver more to our business and our customers.
we’ll do this via modernization, standardization, and with integrations.
What does it mean to you?
together, we are going transition to this new system. we’ll be learning it together.
What is changing and when is it changing?
this is a multi-year project which will be rolled-out in phases, we call “waves”.
Wave 1 encompasses: service parts & accessories, injection molding, and the opening of the new camelback location with the introduction of two new production lines, all aimed at achieving full operation later this year.
Wave 1 will go-live on may 20th in a staggered approach and we will transition teams to the new system over the course of several weeks to months. Keep reading for more info!
message from leadership
Next week we will begin the transition to using our new ERP. As we prepare for our launch of Wave 1, we'd like to share this message from members of our leadership team.
training details
INSTRUCTOR LED TRAINING:
What To Bring:
- Laptop, charging device, and mouse (optional, but recommended)
- If you do not have a Sub-Zero supplied laptop, one will be provided to you.
manufacturing / manufacturing engineering
Module 1: Manufacturing Master Data (Manufacturing Engineers)
Module 2: Manufacturing Master Data (Design Engineers)
Module 3: Manufacturing Production Orders
Module 4: Manufacturing Service Parts & Accessories (Supervisors)
Module 5: Manufacturing Service Parts & Accessories (Operators)
warehouse/inventory
Module 1: Introduction to Extended Warehouse Management (EWM)
Module 2: EWM Inbound Processing
Module 3: Warehouse Staging to Production
Module 4: Warehouse Receiving from Production
Module 5: Physical Inventory – Cycle Counting
Module 6: EWM Outbound Processing
Module 7: Internal Warehouse Activities
plant maintenance
Module 1: Plant Maintenance Engineers
Module 2: Plant Maintenance Planners
Module 3: Plant Maintenance Managers
Module 4: Plant Maintenance Technicians
Module 5: Request Maintenance
Module 6: Plant Maintenance Reports
quality
Module 1: Introduction to Quality Management
Module 2: Quality Master Data
Module 3: Quality Inspections
Module 4: Quality Notifications
Module 5: Return to Vendor Process
Module 6: Production Part Approval Process (PPAP)
procurement
Module 1: General Procurement (Material Planning)
Module 2: MRO Procurement & Management
finance
Module 1: Finance Overview
Module 2: Vendor Maintenance Function
Module 3: AP Function
Module 4: Fixed Assets
Module 5: Tax Function
Module 6: Cost Function
Module 7: Finance Function
Module 8: G/L Function
Module 9: JE Function
planning
Module 1: Demand Planning (Forecast Analyst)
Module 2: Production Planning
sales
Module 1: Sales Overview
Questions Related to Training?
Should you have comments, questions, or concerns please email NextGenERP@subzero.com or talk to your manager
ENABLE NOW
enable now
ALL TRAINING COURSES AND THEIR MODULES WILL BE HOSTED ON OUR TRAINING PLATFORM CALLED ENABLE NOW
YOU WILL WALK THRU ENABLE NOW IN TRAINING
OUR TRAINING PLATFORM is called enable now. it will host the below resources:
DEMO: YOU’LL WATCH THE PROCESS VIA VIDEO
HANDS-ON PRACTICE: iN-SYSTEM SIMULATIONS
WORK INSTRUCTIONS & JOB AIDS: TO HELP YOU WITH STEP BY STEP INSTRUCTIONS
YOU WILL LEARN HOW TO ACCESS AND WALK THRU HOW TO FIND YOUR RESOURCES TO LEARN THE SYSTEM IN TRAINING
EXAMPLES
EXAMPLES OF A STEP-BY-STEP INSTRUCTION TO COMPLETE A TASK
IMPORTANT DATES & DETAILS
Below are important dates and details related to our cutover process from one system to another, dependent upon Camelback Occupancy
What goes live when? See our current list of activities.
dates may change as there are dependencies
4/26/24: Data Freeze - in process
5/06/24: Training Starts - in process
5/15/24: Building Occupancy
5/20/24: SAP LIVE (Activities related to CAMELBACK ONLY)
We're going turn on system functionality and verify that the system is operating correctly. This is called our Smoke Test. Various individuals from departments will participate in running tests.
5/22/24: SPECIFIC INDIVIDUALS WILL BE ASSIGNED TASKS AS WE PROGRESS THROUGH THESE INITIAL PROCEDURES THE FIRST WEEK.
START TRANSFER 1-2 TRUCKS FROM VAN BUREN TO CAMELBACK
>>Departments Transitioning to SAP for the above transfer orders: Specific individuals from Planning & Procurement, and ALL Material Handlers from Warehouse/Inventory at Camelback.
pLANNING BEGINS*
5/28/24: Transfer ALL Finished Goods to Camelback
>>Departments Transitioning to SAP: Planning, Engineering, Finance, Customer Service, Quality
6/1/24 Transfer of finished goods to Camelback Complete
6/3/24: Begin Sales Order Shipments from SAP
6/3/24 -6/7/24 Phase 2 Work Centers to Camelback
6/10/24 - 6/14/24: Phase 3 Work Center to Camelback
6/17/24: Injection Molding Begins*
6/17/24 - 6/21/24: Phase 4 Work Centers to Camelback
6/24/24: Placing POs in SAP Begin
(activities related to camelback only) - existing open POs will be transferred to SAP for camelback
>>Departments Transitioning to sap: Procurement (except for STO)
6/24/24 - 6/28/24: Phase 5 Work Centers to Camelback
7/1/24 Start Receiving of Goods / Vendor POs
>>Departments Transitioning: Plant Maintenance
GO-LIVE SUPPORT
ONSITE SUPPORT
LOOK FOR PEOPLE WEARING BLUE POLOS / ORANGE VESTS
email/contact
CONTACT YOUR BUSINESS PROCESS OWNER (BPO) VIA EMAIL, PHONE, OR TEAMS MESSAGE
BPOs ARE YOUR LEVEL 1 SUPPORT
email general inbox
EMAIL OUR GENERAL INBOX FOR SUPPORT. EMAILS WILL BE PRIORITIZED AND HANDLED WITH URGENCYY
NextGenERP-Support@subzero.com
Subject Line Include: SAP SUPPORT REQUEST
Hypercare Plan
Wave 1 Hypercare includes Day 1 of Go-Live support that unfolds and is supported through July 26th.
While we begin our Go-Live sequence, we'll be moving groups over to the new system. That will take place starting May 20th and will continue until June 24th, which is when we complete our last transition task of moving all open purchase orders and invoices to the new system.
At Go-Live, you will have a dedicated team to assist you in navigating the system and troubleshooting any issues that may occur.
First STEP: TRAINING RESOURCES
You will leverage your resources! This means you will first check your Enable Now training site to ensure you are following the process steps correctly. There are Step-by-Step instructions published, video demonstrations, and in-system support.
LEVEL 1 sUPPORT: CONTACT YOUR SUPER USER
your key contacts for Go-Live Support. On-Site Support will be stationed where teams are. Additionally, you will be able to TEAMS Message, EMAIL OR CALL for assistance.
OPTION 2: EMAIL OUR SUPPORT TEAM
NextGenERP-Support@subzero.com
Subject Line Include: SAP SUPPORT REQUEST
CONTACTS FOR GO-LIVE SUPPORT
Business Process Owners (BPO)
Functional Area | Name | Phone Number | |
Finance | Brittany Keller | Brittany.Keller@subzero.com | 608-270-3202 |
Manufacturing / Engineering | Sara Czubek | SaraCzubek@subzero.com | 608-204-6422 |
Manufacturing / Engineering | Patrick Ackerman | Patrick.Ackerman@subzero.com | 608-308-2339 |
Planning | Tim Markiewicz | Tim.Markiewicz@subzero.com | 608-661-3841 |
Plant Maintenance | Callie Pankow | Callie.Pankow@subzero.com | 608-661-3821 |
Procurement | Brock Schegetz | Brock.Schegetz@subzero.com | 608-661-3814 |
Quality | Taylor Cherry | Taylor.Cherry@subzero.com | 608-210-8356 |
Sales/Customer Service | Ajit Iyer | Ajit.Iyer@subzero.com | 608-308-2374 |
Warehouse / Inventory | George Kutterna | George.Kutterna@subzero.com | 608-210-8339 |
Message from Carl:
Team, as you may have heard we are transitioning our ERP from XA to SAP. We will be transitioning to a significantly more modern platform that will deliver new capabilities for our organization.
In the coming weeks we will be highlighting some of the big changes coming our way.
Starting MAY 20th, we will be transitioning to our new system in a staggered approach. So, let's get everyone up to speed on what we're doing and why we're doing it.
This is a huge business transformation that will enable scalable growth that will support our business for the next decade and beyond.
We will benefit from new technologies and functionality, which is a much-needed upgrade to help us manage our business better and more efficiently.
Our ERP is the engine that runs our business and is critical to every step of our business. We will need everyone to bring their ONE TEAM mindset to make this transition successful. Additionally, we ask you to raise your hand when you have questions. And know that we are all going through this together, so we will ALL be learning a new system TOGETHER.